[heemalkumar]

Hi All
I have a process where a User selects which department they belong to.
For a particular type of department selection, i want an email to go to few key stakeholders with the attachments when case is submitted.

How do I go about doing this.

[amosbatto]

You can use departments to do this, but departments in ProcessMaker are very inflexible, so I recommend creating groups for each department and letting the user select the group in a dropdown box.

Let's say that you have a dropdown box with a list of the group names which represent departments and this dropdown is associated with the variable "sendToGroup". Let's also say that you have used the Public Files manager to upload the files "quarterlyReport.doc" and "managersReport.doc" and "salesReport.doc".

Then, the following trigger code executed after the Dynaform that contains the dropdown will send the email to the members of the group and select the file based on the group name.

Code: Select all

if (!empty(@@sendToGroup)) {
   $groupId = PMFGetGroupUID(@@sendToGroup);
   if (empty($groupId)) {
      throw new Exception("Group '".@@sendToGroup."' doesn't exist.");
   }
   $aUsers = PMFGetGroupUsers($groupId);
   $to = '';

   foreach ($aUsers as $aUser) {
      $to .= (empty(to) ? '' : ', ') . $aUser['USR_EMAIL'];
   }
   
   //select attachment to send based on the name of the group:
   if (@@sendToGroup == 'Sales') {
       $aAttach = array( PATH_DATA_PUBLIC . @@PROCESS . PATH_SEP . 'salesReport.doc' );
   }
   elseif (@@sendToGroup == 'Managers') {
       $aAttach = array( PATH_DATA_PUBLIC . @@PROCESS . PATH_SEP . 'managersReport.doc' );
   }
   else {
       $aAttach = array( PATH_DATA_PUBLIC . @@PROCESS . PATH_SEP . 'quarterlyReport.doc' );
   }
  
   PMFSendMessage(@@APPLICATION, 'admin@example.com', $to, '', '', 'Check report', 
           'reportTemplate.html', array(), $aAttach); 
}

[heemalkumar]

Thanks Amos.
What if users have different attachment names, how will that work?

[amosbatto]

You could do it like this:

Code: Select all

$aAttach = array():
foreach ($aUsers as $aUser) {
      if ($aUser['USR_USERNAME'] == 'george')
          $aAttach[] = PATH_DATA_PUBLIC . @@PROCESS . PATH_SEP . 'georgeReport.doc';
      }
     elseif ($aUser['USR_USERNAME'] == 'jane')
          $aAttach[] = PATH_DATA_PUBLIC . @@PROCESS . PATH_SEP . 'janeReport.doc';
      }
              
      $to .= (empty(to) ? '' : ', ') . $aUser['USR_EMAIL'];
}

[heemalkumar]

Sorry Amos.
Struggling to do this.
If you can help me with the trigger.

Attached is my dynaform. The variable of the attachment is 'wrap'. Its a multipleFile type.

How do i set the trigger, so that whatever is being attached in this dynaform, it is emailed to a user 'admin@processmaker.com' after form is submitted.